Please be sure to wear your name badge at all times. Admission to the HCC and all sessions will require identification by your badge. If you lose your name badge please visit the Help Desk. Those with badges stating that they are Accompanying Guests or Non-Conference will not be allowed access to the scientific sessions.
The Following facilities are available for those with restricted mobility: - All restrooms adapted for disabled access on all floors. - Elevators equipped to accommodate persons needing assistance and are located in the lobby from the Ala Was Promenade. - Theatre Seating: Room 310 and 320 both have wheelchair lifts to assist those who wish to be seated on the upper level.- Permitted wheelchair lifts are located in Room 310 and 320 theatres. Stages and risers can be made accessible with a portable platform or ramp. - Accessible parking is available at the Centre with accessible unloading and loading zones at the Atkinson Drive main entrance. - Automatic doors have been installed at the front entrance on Atkinson Drive for hands-free access to the lobby. If you have any questions about other forms of accessibility please ask the helpdesk at firstname.lastname@example.org
Coffee and other drinks will be available from 08:00 in the venue and pastries will be available for coffee breaks once the sessions are underway. Additional coffee and refreshments will be served downstairs in the exhibition hall and on Level 3.
If you have any questions about posters and printing, please contact the help desk at email@example.com
Sunday: 15:00 - 17:00 Monday-Thursday: 08:00 - 19:00 Friday: 08:00 - 12:00
Free wifi will be available at the conference centre. Login details will be available at a later date.
All items found in the Convention Centre should be brought to the Help Desk
Liability insurance is the responsibility of each individual delegate. Delegates should have their own medical coverage. The Organising Committee assumes no responsibility for accident, losses, damage, delays, or any modifications to the program arising from unforeseeable circumstances. It accepts no responsibility for travel or accommodation arrangements. The participant acknowledges that they have no right to lodge damage claims against the GS, the Organising Committee, White Iron Conferences or HCC should the conference proceeding be hindered or prevented by unexpected political or economic events or generally by Acts of God, or should the non-appearance of speakers or other reasons necessitate program changes.
For the comfort of delegates, all rooms used by the conference have been designated as non-smoking areas, including the stairwells of HCC.
HCC's ADA compliant Mamava lactation pod is spacious, secure, and offers a 60" turnaround and grab bars for easy wheelchair access. The pod includes secure access with Mamava app or access code, two benches, duel outlet and USB port, a shelf, a mirrors, coat hook, ceiling vents, and exhaust fan.
For more information, follow the link to the Family Friendly page on the website: https://goldschmidt.info/2020/familyFriendly
For more information, follow the link to the Code of Conduct page on the website: https://goldschmidt.info/2020/codeOfConduct
Sessions with oral presentations will take place from 08.30-11.30 and 14.15-17.15 on Monday, Tuesday, Wednesday, and Friday. Thursday's oral session will take place from 08.30-11.30 and 14.15-16.15.
Delegates who have prepared their presentation early may upload the talk through the Goldschmidt website. Simply log in, go to 'My Purchases' and next to your abstract click on the button 'Upload Presentation'. If your abstract was submitted by another person then the abstract will appear in their purchases and must also be uploaded through their account. This functionality is available until Saturday, 20th June 23:59 CET. Please note that Flash talk speakers must upload by Friday 19th June. Alternatively for standard talks ONLY, you may upload your talk in the room on the day of your presentation. Presenters can upload from 08:00 to 08:30 in the morning before the sessions, or between 13:45 and 14:15 before the afternoon session. All presenting authors will be sent an email including a link to the page to upload their presentation and detailed instructions on how to upload. We do recommend that all standard talk presenters bring their talk on a USB as well, for their own peace of mind.
Delegates making preparations for their presentations with Windows 10, should be sure to use Office / PowerPoint 2016, and or Adobe Reader. Delegates who have prepared their presentations using Apple Keynote should ensure the presentation has been converted to PDF or PowerPoint before uploading. The recommended aspect ratio is 16:9 with a resolution of 1920 x 1020. Use only standard fonts (such as Arial), because your own special fonts are not installed on our computers and can therefore not be depicted correctly. Embed your fonts with all characters.
Speakers should arrive at their allocated room no less than 20 minutes before the start of the first presentation in order to meet with the chairperson. All presentations must be given in English, which is the official language of the Conference. Use of tie-mics is encouraged. Please have this put on during the talk before yours, technical staff will be available to assist. Standard oral presentations are allocated 15 minutes and keynote talks either 15 or 30 minutes. 15-minute talks should be finished after 12 minutes, and 30-minute keynotes after 25 minutes, to leave time for discussion. The chairperson will give a first signal after 10 minutes, a warning after 12 minutes and prevent further talking after 15 minutes. It is essential for the success of the conference that the speakers keep strictly to this scheme to ensure that all parallel sessions are synchronized.
All presentations must be given in English, which is the official language of the Conference. A mic will be provided as part of the lectern. Flash talks are allocated 5 minutes. Talks should be finished after 4 minutes, to leave time for speaker transfer. The chairperson will give a first signal after 3 minutes and prevent further talking after 4 minutes. Speakers must keep strictly to these timings to ensure that those attending the talks get to see the presentations they came for.
Delegates are required to mute or turn off their cell phones and pagers during oral presentations. Recording or photography is not allowed during the sessions. Delegates who wish to receive copies of certain slides may speak with the authors after the presentation. Please also respect the wishes of presenters who prefer that their results are not published on social media.
Standard Oral Sessions
Session Chairs should be in the room where talks will be given at least 20 mins before the talks are due to begin.
Please introduce yourself to your student team member, they will be on hand to seek help in case of technical problems. Please go with them through the set-up and the list of presentations to make sure all are in place. Anyone requesting use of their own equipment should nonetheless have a back-up presentation loaded on the room computer. Remind all speakers that they need to come forward to have a tie-mic fitted in the talk before theirs or before the session begins for the first two speakers.
Please announce that photography of slides and posters, and taping of presentations is not allowed. We are proud to present and discuss unpublished data at Goldschmidt but as the context is not transmitted with photography, it is not permitted. If they wish, authors may invite delegates to contact them after their presentations for permission to use certain slides or charts.
Please ask all present to ensure their phones (and other devices) are set to silent or turned off.
For 30-minute keynote talks please allow up to 25 minutes for the talk and then 5 minutes for questions. Standard talks should finish after 12 minutes to allow 3 minutes for questions. Please give a first signal after 10 minutes, a warning after 12 minutes and prevent further talking after 15 minutes. It is essential for the success of the conference that the speakers keep strictly to this scheme to ensure that all parallel sessions are synchronized. Therefore, please keep the gap in the program in case of no-shows or late cancellations of presentations. If you have back-up presenters organized for your session, e.g. those whose abstracts were scheduled as posters, please feel free to invite them to speak instead. Please ensure that those asking questions can be heard, by managing noise levels and using the microphones held by the student helpers to amplify questioners. Please ask the speaker to repeat all questions via the microphone before answering them.
Please encourage those attending the session to also attend the associated poster and flash talk session and please attend too, it is a great chance to chat with graduate students and colleagues.
If your session includes a 30-minute special lecture or award presentation, the schedule is: 5 minutes for the lecturer introduction or the award presentation then 20-22 minutes for the talk and 3-5 minutes for questions.
If your session includes a 45-minute award presentation, the schedule is: 15 minutes for the award presentation (society president introduction, citation then medallist acceptance speech) then 25 minutes for the medal talk and 5 minutes for questions.
If there is a fire alarm please stop the talks immediately and ask everyone to leave calmly by the nearest exit. The program will be re-started as soon as possible and notification will be sent to the student helpers via WhatsApp as well as the conference Twitter feed.
Flash Talk Sessions
As Session Chairs you need to be in attendance for the Flash Talks for your session. You will be required to ensure your speakers keep to time and your support and promotion of these sessions will be critical to their success.
The rules are the same as for the standard talks but the timing is different and presentations must have been uploaded before the conference. Speakers may not use their own computers. Speakers have 4 minutes for their presentation, there is no time for questions and there is 1 minute for the speakers to swap over. The student helper should bring up the next presentation as the speaker steps away from the lectern.
Timers will be provided for speakers use and chairs should keep a close eye to ensure no-one over-runs or is slow to move off after speaking. Please give a first signal after 3 minutes and prevent further talking after 4 minutes.
Additionally you may need to ask those in the area to limit the volume of their conversations so the speaker can be clearly heard.
As Session Chairs please attend the poster presentations for your session and encourage your speakers to do the same. You have no specific duties but we would remind you that your active participation in the event by attending and asking questions is likely to be very important to those presenting.
There will be afternoon poster sessions on Monday, Tuesday, and Wednesday from 17:15-19:15. Thursday's poster session will take place between 16:45-18:45. There will be no poster session on Friday afternoon. Posters should be put up from lunch time on the day of presentation. The materials required to attach each poster to the board will be supplied. Posters should be removed between 19:30-20:00 on the day of presentation. Posters not collected by these times will be removed by the conference organizers and recycled.
The posters will be displayed in the Exhibit Hall. Poster board numbers are given in the Program Volume and on the web site.
The poster boards are large enough to fit a size A0 poster in portrait orientation (this is 33.1" wide x 46.8" tall or 841mm wide x 1189mm tall). Oversize posters will not be displayed.
The poster sessions are from 17:15 to 19:15. Delegates should expect to be available by their poster for most of this time on the day of their presentation. If there will be any time during this period when no author can be present, a card should be left indicating when the author will next be present.
Recording or photography is not allowed during the poster sessions. Delegates who wish to receive copies of parts of the poster may speak with the authors.