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    The Goldschmidt2019 program

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    Information for and about exhibitors and sponsors

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Program

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    These are the events organised and run by the conference.

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    Teaching and networking events held before and during the conference.

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  • Exhibition

    Exhibition Info and List of Exhibitors

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Information

Please be sure to wear your name badge at all times. Admission to the CCIB and all sessions will require identification by your badge. If you lose your name badge please visit the Help Desk. Those with badges stating that they are Accompanying Guests or Non-Conference will not be allowed access to the scientific sessions.

You can get posters printed at Digital Copy Shop at: Carrer de la Marina, 60, 08005 Barcelona, Spain or Copiservei Poble Nou, S.L at: Carrer de Pamplona, 46, 08005 Barcelona, Spain.
These are both more than a 30 minute walk from the CCIB. Please check their opening times before visiting.
We will not be able to print items for delegates at the registration desk and the is no printing onsite at the congress centre.

The following facilities are available for those with restricted mobility: - Bathrooms adapted for disabled access in all floors. - Both buildings accessible in wheelchairs - Adapted elevators for wheelchairs in both buildings - Access ramps to the Auditorium and to the stage - 12 spaces reserved for wheelchair users in the Auditorium. In the case of an emergency those with limited mobility who cannot use the stairs easily to evacuate the building should move to one of the fire exits and seek assistance from the security team who be responsible for helping them leave the building safely.

Coffee and other drinks will be available from 08:00 in the venue and pastries will be available for coffee breaks once the sessions are underway. Additional coffee and refreshments will be served downstairs in the exhibition hall and lobby.

Sunday: 15:00-19:00
Monday-Thursday: 08:00-19:00
Friday: 08:00-12:00

The network name will be Goldschmidt 2019 and the password Barcelona

All items found in the Congress Centre should be brought to the Help Desk.

Liability insurance is the responsibility of each individual delegate. Delegates should have their own medical coverage. The Organising Committee assumes no responsibility for accident, losses, damage, delays, or any modifications to the program arising from unforeseeable circumstances. It accepts no responsibility for travel or accommodation arrangements. The participant acknowledges that he/she has no right to lodge damage claims against the EAG, the Organising Committee, White Iron Conferences or CCIB should the conference proceeding be hindered or prevented by unexpected political or economic events or generally by Acts of God, or should the non-appearance of speakers or other reasons necessitate program changes.

For the comfort of delegates, all rooms used by the conference have been designated as non-smoking areas, including the stairwells of CCIB.

The European Association of Geochemistry (EAG) and the Geochemical Society (GS) welcome all who are interested in the geochemistry of the Earth and extraterrestrial bodies. As professional societies, EAG and GS are committed to providing an environment that encourages the free expression and exchange of scientific ideas. In pursuit of this, EAG and GS-sponsored meetings and events foster the exchange of scientific ideas, through open and respectful dialogues at oral and poster sessions, field trips, short courses, mentorships and other society-supported programs. The societies are committed to the philosophy of equality of opportunity and treatment for all members, regardless of age, gender, gender identity or expression, sexual orientation, race, color, ethnicity, country of origin, religion or religious belief, marital status, physical appearance, body size, disability, or any other reason not related to scientific merit. It is the responsibility of the organizers of any EAG and GS meeting, and of the attendees themselves, to ensure that such an atmosphere is maintained. The EAG and GS consider the rich diversity of the societies’ memberships and of the wider geochemical community a resource that should be drawn upon when selecting organizing committees, invited speakers, and nominees for office and for special prizes.

Throughout the conference, you may notice people wearing yellow “AMIGo” ribbons on their name badges. These delegates and staff are available if you have questions about the code of conduct, notice that someone is being harassed, or experience harassment yourself.

The EAG and GS endorse and expect a professional and respectful atmosphere that values a diversity of views and opinions. All meetings and sponsored activities shall be conducted in a professional atmosphere in which all participants are treated with courtesy, respect and consideration. The societies promote a professional and respectful atmosphere where participants communicate openly, with civil attitudes that are considerate, collegial, and collaborative and that is free of inappropriate behavior and harassment by or toward all participants, including scientists, students, guests, exhibitors, staff, vendors, and other suppliers.

The EAG and GS will not tolerate scientific misconduct nor harassment of any sort. As a condition of participation in EAG and GS gatherings (including the Goldschmidt meeting, associated workshops, and social events), attendees are expected to behave according to professional scientific standards and to maintain appropriate standards of behavior. Attendees will not engage in dishonest misrepresentation, coercive manipulation, censorship, or other misconduct that alters the content, veracity, or meaning of research findings. Attendees will not engage in harassment, intimidation, or discrimination of any meeting participant. This includes, but is not limited to, physical or verbal abuse or threats of harm; stalking or uninvited physical contact and inappropriate use of sexual images in public spaces or in presentations; or disruption of presentations at oral or poster sessions or other events organized by the EAG and GS at the meeting venues, hotels, or field trips.

Anyone requested to stop unacceptable behavior is expected to immediately cease and desist. EAG and GS staff, leadership, meeting organizing committee members, security, or law enforcement personnel shall take action(s) deemed necessary and appropriate to address misconduct. Actions range from a verbal warning to immediate removal from the meeting or activity without refund of registration fee. The EAG and GS also reserve the right to prohibit attendance at any future meeting or other society-sponsored event.

Sessions with oral presentations will take place from Monday to Friday from 08.30-11.30 and 14.30-17.30.

Delegates who have prepared their presentation early may upload the talk through the Goldschmidt website. Simply log in, go to 'My Purchases' and next to your abstract click on the button 'Upload Presentation'. If your abstract was submitted by another person then the abstract will appear in their purchases and must also be uploaded through their account. This functionality is available until Saturday, 16 August 23:59 CET. Alternatively for standard talks, you may upload your talk in the room on the day of your presentation. Presenters can upload from 08:00 to 08:30 in the morning before the sessions, or between 14:00 and 14:30 before the afternoon session. All presenting authors will be sent an email including a link to the page to upload their presentation and detailed instructions on how to upload. We do recommend that all standard talk presenters bring their talk on a USB as well, for their own peace of mind.

Delegates making preparations for their presentations with Windows 10, should be sure to use Office / PowerPoint 2016, and or Adobe Reader. Delegates who have prepared their presentations using Apple Keynote should ensure the presentation has been converted to PDF or PowerPoint before uploading. The recommended aspect ratio is 16:9 with a resolution of 1920 x 1020. Use only standard fonts (such as Arial), because your own special fonts are not installed on our computers and can therefore not be depicted correctly. Embed your fonts with all characters.

Standard Talks
Speakers should arrive at their allocated room no less than 20 minutes before the start of the first presentation in order to meet with the chairperson. All presentations must be given in English, which is the official language of the Conference. Standard oral presentations are allocated 15 minutes and keynote talks either 15 or 30 minutes. 15-minute talks should be finished after 12 minutes, and 30-minute keynotes after 25 minutes, to leave time for discussion. The chairperson will give a first signal after 10 minutes, a warning after 12 minutes and prevent further talking after 15 minutes. It is essential for the success of the conference that the speakers keep strictly to this scheme to ensure that all parallel sessions are synchronized.
Flash Talks
All presentations must be given in English, which is the official language of the Conference. Flash talks are allocated 5 minutes. Talks should be finished after 4 minutes, to leave time for speaker transfer. The chairperson will give a first signal after 3 minutes and prevent further talking after 4 minutes. Speakers must keep strictly to these timings to ensure that those attending the talks get to see the presentations they came for.

Delegates are required to mute or turn off their cell phones and pagers during oral presentations. No photography or videoing is permitted in any of the oral sessions or at poster sessions without the permission of the relevant oral presenter or authors of the poster. Please also respect the wishes of presenters who prefer that their results are not published on social media.

Standard Oral Sessions
Session Chairs should be in the room where talks will be given at least 20 mins before the talks are due to begin.
Please introduce yourself to your student team member, they will be on hand to seek help in case of technical problems. Please go with them through the set-up and the list of presentations to make sure all are in place. Anyone requesting use of their own equipment should nonetheless have a back-up presentation loaded on the room computer.
Please announce that photography of slides and posters, and taping of presentations is not allowed. We are proud to present and discuss unpublished data at Goldschmidt but as the context is not transmitted with photography, it is not permitted. If they wish, authors may invite delegates to contact them after their presentations for permission to use certain slides or charts.
Please ask all present to ensure their phones (and other devices) are set to silent or turned off.
For 30-minute keynote talks please allow up to 25 minutes for the talk and then 5 minutes for questions. Standard talks should finish after 12 minutes to allow 3 minutes for questions. Please give a first signal after 10 minutes, a warning after 12 minutes and prevent further talking after 15 minutes. It is essential for the success of the conference that the speakers keep strictly to this scheme to ensure that all parallel sessions are synchronized. Therefore, please keep the gap in the program in case of no-shows or late cancellations of presentations. If you have back-up presenters organized for your session, e.g. those whose abstracts were scheduled as posters, please feel free to invite them to speak instead. Please ensure that those asking questions can be heard, by managing noise levels and using the microphones held by the student helpers to amplify questioners. Please ask the speaker to repeat all questions via the microphone before answering them.
Please encourage those attending the session to also attend the associated poster and flash talk session and please attend too, it is a great chance to chat with graduate students and colleagues.

Medal Presentations
If your session includes a 30-minute special lecture or award presentation, the schedule is: 5 minutes for the lecturer introduction or the award presentation then 20-22 minutes for the talk and 3-5 minutes for questions.
If your session includes a 45-minute award presentation, the schedule is: 15 minutes for the award presentation (society president introduction, citation then medallist acceptance speech) then 25 minutes for the medal talk and 5 minutes for questions.

Fire Alarm

If there is a fire alarm please stop the talks immediately and ask everyone to leave calmly by the nearest exit. The program will be re-started as soon as possible and notification will be sent to the student helpers via WhatsApp as well as the conference Twitter feed.

Flash Talk Sessions
As Session Chairs you need to be in attendance for the Flash Talks for your session. You will be required to ensure your speakers keep to time and your support and promotion of these sessions will be critical to their success.
The rules are the same as for the standard talks but the timing is different and presentations must have been uploaded before the conference. Speakers may not use their own computers. Speakers have 4 minutes for their presentation, there is no time for questions and there is 1 minute for the speakers to swap over. The student helper should bring up the next presentation as the speaker steps away from the lectern.
Timers will be provided for speakers use and chairs should keep a close eye to ensure no-one over-runs or is slow to move off after speaking. Please give a first signal after 3 minutes and prevent further talking after 4 minutes.
Additionally you may need to ask those in the area to limit the volume of their conversations so the speaker can be clearly heard.

Poster Sessions
As Session Chairs please attend the poster presentations for your session and encourage your speakers to do the same. You have no specific duties but we would remind you that your active participation in the event by attending and asking questions is likely to be very important to those presenting.

There will be afternoon poster sessions on Monday, Tuesday, Wednesday and Thursday of the conference from 17:30-19:30. There will be no poster session on Friday afternoon. Posters should be put up from lunch time on the day of presentation. The materials required to attach each poster to the board will be supplied. Posters should be removed between 19:30-20:00 on the day of presentation. Posters not collected by these times will be removed by the conference organizers and recycled.

The posters will be displayed in the Exhibition Hall. Poster board numbers are given in the Program Volume and on the web site.

The poster boards are large enough to fit a size A0 poster in portrait orientation (this is 33.1" wide x 46.8" tall or 841mm wide x 1189mm tall). Oversize posters will not be displayed.

The poster sessions are from 17:30 to 19:30. Delegates should expect to be available by their poster for most of this time on the day of their presentation. If there will be any time during this period when no author can be present, a card should be left indicating when the author will next be present.

No photography or videoing is permitted at any of the poster sessions without the permission of the authors of the poster.

European Association of Geochemistry, an association registered in France, No. 43258425800037. Address: c/o Roedl Partner Abogados Y Asesores Tributarios, Calle Raimundo Fernández Villaverde 61, 3º, E-28003, Madrid, Spain.
Tel: +44 1223 852663. Email: helpdesk@goldschmidt.info

Goldschmidt® is a registered trademark of the European Association of Geochemistry and of the Geochemical Society

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