Accommodation in student halls at Boston University
Offsite locations for various events
The conference has special rates at several hotels in close proximity to the Hynes Convention Center. We encourage you to book early, as there are a limited number of rooms available.
Please use WiFi sparingly and search for your sessions in the Program Volume or offline conference app, because bandwidth is finite and this will speed connection times for other delegates. All delegates may access the wireless internet on all floors of the Congress Centre.
The conference network name is Goldschmidt WiFi and the password is gold2018.
Please be sure to wear your name badge at all times. Admission to the John B. Hynes Veterans Memorial Convention Centre and all sessions will require identification by your badge. If you lose your name badge please visit the Help Desk. Those with badges stating that they are Accompanying Guests or Non-Conference will not be allowed access to the scientific sessions.
Liability insurance is the responsibility of each individual delegate. Delegates should have their own medical coverage. The Organising Committee assumes no responsibility for accident, losses, damage, delays, or any modifications to the program arising from unforeseeable circumstances. It accepts no responsibility for travel or accommodation arrangements. The participant acknowledges that he/she has no right to lodge damage claims against the EAG, the Organising Committee, White Iron Conferences or John B. Hynes Veterans Memorial Convention Centre should the conference proceeding be hindered or prevented by unexpected political or economic events or generally by Acts of God, or should the non-appearance of speakers or other reasons necessitate program changes.
For the comfort of delegates, all rooms used by the conference have been designated as non-smoking areas, including the stairwells of John B. Hynes Veterans Memorial Convention Center.
Located on the Plaza level of the Hynes center is a FedEx office able to arrange for posters up to A0 size to be printed. There is likely to be high demand for this service so delegates are advised to submit their files for printing in advance of the conference to avoid possible problems. The FedEx office contact details are 900 Boylston Street, John B. Hynes Convention Center, Boston, MA 02115. Telephone: +1 6179542725, Email: firstname.lastname@example.org. Full details of their capacity and a map can be found on their website.
Sessions with oral presentations will take place from Monday to Friday from 08.30-11.30 and 14.30-17.30.
Delegates who have prepared their presentation early may upload the talk through the Goldschmidt website. Simply log in, go to 'My Purchases' and next to your abstract click on the button 'Upload Presentation'. If your abstract was submitted by another person then the abstract will appear in their purchases and must also be uploaded through their account. This functionality is available until Saturday, 11th August.
Alternatively, you may upload your talk in the room on the day of your presentation. Presenters can upload from 08:00 to 08:30 in the morning before the sessions, or between 14:00 and 14:30 before the afternoon session.
All presenting authors will be sent an email including a link to the page to upload their presentation and detailed instructions on how to upload. We do recommend that all presenters bring their talk on a USB as well, for their own peace of mind.
Delegates making oral presentations should make sure that their files are compatible with Windows 7 and Microsoft Office 2010 or adobe reader. Delegates who have prepared their presentations on a MAC should make sure in advance that they are compatible with PC. The recommended slide ratio is 4:3.
Speakers should arrive at their allocated room no less than 20 minutes before the start of the first presentation in order to meet with the chairperson. All presentations must be given in English, which is the official language of the Conference. Oral presentations are allocated 15 minutes and keynote talks either 15 or 30 minutes. 15-minute talks should be finished after 12 minutes, and 30-minute keynotes after 25 minutes, to leave time for discussion. The chairperson will give a first signal after 10 minutes, a warning after 12 minutes and prevent further talking after 15 minutes. It is essential for the success of the conference that the speakers keep strictly to this scheme to ensure that all parallel sessions are synchronized.
Delegates are required to mute or turn off their cell phones and pagers during oral presentations. No photography or videoing is permitted in any of the oral sessions or at poster sessions without the permission of the relevant oral presenter or authors of the poster. Please also respect the wishes of presenters who prefer that their results are not published on social media.
There will be afternoon poster sessions on Monday, Tuesday, Wednesday and Thursday of the conference from 17:15-19:15. There will be no poster session on Friday afternoon. Posters should be put up from lunch time on the day of presentation. The materials required to attach each poster to the board will be supplied. Posters should be removed between 19:15-20:00 on the day of presentation. Posters not collected by these times will be removed by the conference organizers and recycled.
The posters will be displayed in the Exhibition Hall C and Exhibition Hall D which are on the Second Level. Poster board numbers are given in the Program Volume and on the web site.
The poster boards are large enough to fit a size A0 poster in portrait orientation (this is 33.1" wide x 46.8" tall or 841mm wide x 1189mm tall). Oversize posters will not be displayed.
The poster sessions are from 17:30 to 19:30. Delegates should expect to be available by their poster for most of this time on the day of their presentation. If there will be any time during this period when no author can be present, a card should be left indicating when the author will next be present.
No photography or videoing is permitted at any of the poster sessions without the permission of the authors of the poster.