Registration

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Registration Fees

Before May 6th 2016Between May 6th
and May 26th
After May 26th
and Onsite
Member* ¥67000 ¥79000 ¥85000
Non-member ¥73000 ¥85000 ¥91000
Student member* ¥40000 ¥52000 ¥58000
Student non-member ¥46000 ¥58000 ¥64000

* Members of EAG, GS, GSJ, MSA, AGU & JAMS are eligible for the member rates. Membership numbers must be given on the registration form.

Registration information

Registration Fees, listed in Yen, include:

  • Opening Reception (light appetizers) on Sunday June 26th
  • Morning and Afternoon Coffee
  • Attendance to all conference sessions
  • Attendance to all poster sessions and exhibition areas
  • Printed program volume
  • Online program and abstract volume
  • Access to the conference app

Accompanying Guest Registration

Accompanying guests can buy a daily ticket (¥3000), which will admit them for one day of their choice and for the Opening Reception on Sunday, June, 26th. Guests can also buy a registration for the whole conference (¥15000).

All accompanying guests will receive a namebadge, entrance to the Opening Reception on Sunday, June 26th and Morning and Afternoon Coffee. Registered accompanying guests are invited to purchase lunch tickets, and tickets for the social events. Accompanying guests are not allowed to enter the scientific sessions or be authors on submitted abstracts.

Registration Terms and Procedures

Payment: Payment is accepted by online credit/debit card or by bank transfer only. If you pay by bank transfer you MUST pay all the fees, otherwise your registration can not be accepted. Bank transfers may not be used for payment for on site registration.

Early registration rates: Payment in full must be received by May 6th, 2016 in order to benefit from the reduced registration rates. Delegates with registration payments outstanding on this date will then need to pay the standard registration fee. The standard registration process will be available until May 26th 2016, after which delegates will have to register at the on site rate (which is higher and registration materials will not be ready for collection on arrival).

Confirmation: Your registration and payment will be confirmed by email. Your registration will not be processed or confirmed until payment has been received. Once you have completed your registration and payment, you will receive confirmation via email. This confirmation will include your registration receipt.

Non-member Registration: Non-members Registrants will become members of the Geochemical Society as part of the registration fee, your GS membership becomes active after the conference. Your membership will be for the remainder of the year and all of calendar year 2017.

Mentoring Program

All delegates are welcome to sign up for our free mentoring program when they register. The mentoring program offers a unique opportunity for experienced scientists to guide and advise the next generation, and for early career scientists to learn from the best.

Student Volunteers

If you wish to apply to be one of our amazing student team please check the details here.

Letter of Invitation to Attend the Conference

A letter of invitation is issued solely for the purpose of assisting participants with visa applications and/or to obtain funding for their attendance at the conference. If you require a letter of invitation, please register and pay for the conference. Once the payment has been received, visit your registration page and click on the "Invitation Letter" button. This will then ask for full details for issuing the invitation letter. The conference office will only be able to respond to queries if an invitation request has already been completed online. Inviations can only be posted by Air Mail, delegates must allow at least 12 working days for their invitations to arrive.

Lunch

Lunches are available to purchase in advance. Boxed lunches will cost ¥1420. Please sign into your Goldschmidt account to purchase lunches via the conference website. Standard box lunches come with traditional Japanese food and a green tea. Some special dietary requirements can be catered for, including vegan, vegetarian, halal and gluten-free. Unfortunately, other dietary needs cannot be catered for. The caterer cannot guarantee that lunch boxes with special requirements will have a range of different foods on each day.

Field Trips

For a full list of field trips please go to the field trips page. Booking for the field trips will close on April 26th 2016.

Workshops

For a full list of workshops running before and after the conference please go to the workshops page. Some of these can be booked directly with the organisers.

Cancellation Policy

Registration, Lunches, Workshops* and Social Event bookings: You must send written notification of registration cancellation by email to the Conference Helpdesk. Registration cancellations received by April 26th 2016 (Early registration deadline) will receive a refund of their payments minus a ¥6500 processing fee. No refunds can be issued for cancellations after April 27th 2016.

Field Trips: All field trip fees are non–refundable.

Abstracts: The abstract submission fee is not refundable under any circumstances.

In case of cancellation we strongly recommend that you check your travel insurance policy to ensure that it covers you for the costs of cancelling or cutting your trip short in certain circumstances.
*Workshops booked directly with the organiser will have their own cancellation policies and you should contact them directly about those.

Grant Program

To encourage the participation of as many young scientists as possible at the conference, substantial financial assistance will be made available. Please don't hesitate to apply if you feel that this would be helpful. Click here for more information about grants.

Registration Questions

For additional information, please contact the Goldschmidt Conference Secretariat: helpdesk@goldschmidt.info.