Goldschmidt2016 is being held in Yokohama, Japan. Registration, posters, talks, exhibition and refreshments are in the Pacifico Yokohama Convention Centre in Japan. Oral sessions will take place in rooms on the third, fourth and fifth floors, and in the main hall on the ground floor. Plenary sessions (11.45 - 12.45 each day) will take place in the Main Hall.
Refreshments: These will be available in the foyers during the times allocated for oral presentations. Refreshments will also be available between 17:00 and 19:00 during poster sessions.
Please use WiFi sparingly and search for your sessions in the Program Volume or offline conference app, because bandwidth is finite and this will speed connection times for other delegates. All delegates may access the wireless internet on all floors of the Convention Centre.
Registration and the Help Desk will be open at the second floor entrance from 15:00 - 20:00 on Sunday and 07:30 - 18:00 on Monday.
The Help Desk will be open from 08.00 - 18.00 on Tuesday, Wednesday and Thursday, and 08:00 - 12:00 on Friday.
Please be sure to wear your name badge at all times. Admission to the Pacifico Yokohama Convention Centre and all sessions will require identification by your badge. If you lose your name badge please visit the Help Desk. Those with badges stating that they are Accompanying Guests or Non-Conference will not be allowed access to the scientific sessions.
All items found in the Convention Centre should be brought to the Help Desk.
Liability insurance is the responsibility of each individual delegate. Delegates should have their own medical coverage. The Organizing Committee assumes no responsibility for accident, losses, damage, delays, or any modifications to the program arising from unforeseeable circumstances. It accepts no responsibility for travel or accommodation arrangements. The participant acknowledges that he/she has no right to lodge damage claims against the GS, the Organising Committee, Cambridge Publications or Pacifico Yokohama Convention Centre should the conference proceeding be hindered or prevented by unexpected political or economic events or generally by Acts of God, or should the non-appearance of speakers or other reasons necessitate program changes.
For the comfort of delegates, all rooms used by the conference have been designated as non-smoking areas, including the stairwells of the Pacifico Yokohama Convention Centre.
There is Business & Service Center on 2F of the Exhibition Hall which may provide the printing services you require. Please visit their website for more details, http://e.pacifico.co.jp/services/shops_bcenter.html
The Yokohama Pacifico has a page dedicated to services in and nearby the convention centre. It can be found at http://e.pacifico.co.jp/services/index.html.
Sessions with oral presentations will take place from Monday to Friday from 08.30-11.30 and 13.45-16.45.
You may upload your talk through your account on the Goldschmidt website. Simply log in, go to 'My Purchases' and next to your abstract click on the button 'Upload Presentation'. If your abstract was submitted by another person then the abstract will appear in their purchases and must also be uploaded through their account.
Alternatively, you may upload your talk in the room on the day of your presentation. Presenters can upload from 08:00 in the morning before the sessions, or during the lunch break.
All presenting authors have been sent an email including a link to the page to upload their abstract and detailed instructions on how to upload.
Delegates making oral presentations should make sure that their files are compatible with Windows 7 and Microsoft Office 2010 or Acrobat 11. Delegates who have prepared their presentations on a MAC should test them in the Speaker Ready Room. The speaker ready room is on the 2nd Floor in rooms 211 and 212. The recommended slide size is 4:3.
Speakers should arrive at their allocated room no less than 20 minutes before the start of the first presentation in order to meet with the chairperson. All presentations must be given in English, which is the official language of the Conference. Oral presentations are allocated 15 minutes and keynote talks either 15 or 30 minutes. 15-minute talks should be finished after 12 minutes, and 30-minute keynotes after 25 minutes, to leave time for discussion. The chairperson will give a first signal after 10 minutes, a warning after 12 minutes and prevent further talking after 15 minutes. It is essential for the success of the conference that the speakers keep strictly to this scheme to ensure that all parallel sessions are synchronized.
Delegates are required to mute or turn off their cell phones and pagers during oral presentations. No photography or videoing is permitted in any of the oral sessions or at poster sessions without the permission of the relevant oral presenter or authors of the poster. Please also respect the wishes of presenters who prefer that their results are not published on social media.
There will be afternoon poster sessions on Monday, Tuesday, Wednesday and Thursday of the conference from 17:00-19:00. There will be no poster session on Friday afternoon. Posters should be put up between 10:00 and 13:00 on the day of presentation. The materials required to attach each poster to the board will be supplied. Posters should be removed between 19:00-19:30 on the day of presentation. Posters not collected by these times will be removed by the conference organizers and recycled.
The posters will be displayed in the Exhibition Hall. Poster board numbers are given in the Program Volume and on the web site.
The poster boards are large enough to fit a size A0 poster in portrait orientation (this is 33.1" x 46.8" or 841mm x 1189mm). Oversize posters will not be displayed.
The poster sessions are from 17:00 to 19:00. Delegates should expect to be available by their poster for most of this time on the day of their presentation. If there will be any time during this period when no author can be present, a card should be left indicating when the author will next be present.
No photography or videoing is permitted at any of the poster sessions without the permission of the authors of the poster.